Purchase Quote

A Purchase Quote can normally be raised by any member of staff within the organisation. The Purchase Quote would then normally enter an approval process before it becomes a Purchase Order.

Purchase Order

Many organisations start the process at the Purchase Order stage by allowing selected “buyers” to raise an order to a vendor. Workflows exist to ensure the appropriate approval is obtained before it can be emailed to the vendor.

Purchase Receipt

Once the goods or services are received or delivered, the Purchase Receipt is received. This is an important part of the process – without it, the corresponding invoice cannot be processed by the finance teams.

Purchase Invoice

The Purchase Invoice is received into Business Central. Using OCR technology and templates, the Purchase Invoice can be read by the system and automatched against the Purchase Receipt. The system provides flexible functionality, allowing the invoice to be posted straight into the system, or routed for final approval. Alternatively, the invoice can remain in finance for a finance check followed by whatever approval flow is required, including auto approvals within a tolerance.

Purchase Payment

When the Purchase Invoice becomes due, the Purchase Payment journal will automatically select invoices for payment. Manual intervention allows invoices to be removed from payment runs and held over, and disputed invoices will not appear on payment runs. The payment run can be exported to your bank and can also be run through an approval process as required. Once posted, the payments are allocated to the invoices automatically.